RAMP Export Control Module
Introduction
Selecting Visitor or Foreign Hire
Forms
Introduction
As of December 7, 2020, FSU went live with RAMP Export Control, an electronic system to handle export control related requests. This module provides an automated process and enhanced communication tools for the submission, review, and management of export control requests. The Export Control module offers the same transparency as the other RAMP modules since users are able to check the status of requests in real-time. It also provides a flexible review process as ancillary reviewers can be added to the workflow to evaluate and comment on particular export control requests, as needed.
RAMP Export Control can be accessed by signing into the myFSU portal, clicking the “RAMP” icon, and then clicking the Export Control tab within the top navigation menu. Users can also access the system through links contained within Outlook email notifications as certain system activities are performed.
Export Control requests, as listed below, are required to originate through RAMP at this time.
- DD Form 2345 – Militarily Critical Technical Data Agreement
- Shipment (International only)
- Visa (Foreign Hires)
- Visitor (Short- and Long-Term Visiting Scholars)
Recorded training sessions are posted on the Export Control training page on the RAMP project website. There are many resources available, such as How-To Guides by request type, a PI Reference Guide, and a document outlining When RAMP Export Control is Required. Users can also learn how the ancillary review process works by reviewing the Ancillary Review Guide and which system actions trigger email notifications through reviewing the System Workflow and Notifications Guide. The same training resources are also conveniently accessible within the Help Center in RAMP Export Control.
The RAMP Export Control support email serves as the best communication tool to reach the Export Control training team at ramp-exportcontrol@fsu.edu for any questions, concerns or feedback. We are dedicated to helping you successfully navigate RAMP Export Control.
Selecting Visitor or Foreign Hire
To determine if your candidate is a Visiting Scholar or a Foreign Hire, choose the answer below that fits your invitee’s details:
| Is the Visiting Scholar…? | Is the Visiting Scholar…? | Is the Visiting Scholar…? |
|
• Arriving at the invitation of a faculty or staff member for temporary collaborative activity, and • Not a U.S. citizen or U.S. Permanent Resident, nor a non-US citizen with USCIS approved Employment Authorization Document (EAD) and • Receiving a paid appointment for half time or less (≤ .5 FTE) from FSU, and • Not identified through a search committee, not filling a permanent FSU position, and • Not enrolled in a degree program at FSU |
• Arriving at the invitation of a faculty or staff member for temporary collaborative activity, and • Domestic or International, and • Financially supported by personal, or private sponsor funds or another institution, and • Not enrolled in a degree program at FSU |
• Arriving at the invitation of a faculty or staff member for temporary collaborative activity, and • Not a U.S. citizen or U.S. Permanent Resident, nor a non-US citizen with USCIS approved Employment Authorization Document (EAD) and • Receiving a paid appointment for more than half time (≥ .75 FTE) from FSU, and • Not filling a permanent, salaried FSU position, not a local domestic hire, and • Holds at least a bachelor’s degree, and • Not enrolled in a degree program at FSU |
| They are an International Paid Visiting Scholar! Go to the page for International Visiting Scholars with a paid appointment to FSU |
They are an Unpaid Visiting Scholar! Go to the page for Domestic and International Visiting Scholars not paid FSU |
They are a Temporary Scholar Employee! This scholar does not fall under the Visiting Scholar policy. Go to the page for Temporary Scholar Employees
|
Additional Guidance: Who Needs RAMP Approval
Forms
Foreign Government Talent Recruitment Programs (FGTRP) Form
A “Certification Regarding Participation in a Foreign Government Talent Recruitment Program (FGTRP)” signed by the candidate/visitor must be uploaded to all RAMP EC requests prior to submission.
F.S. 1010.35 Candidate Screening Documentation Form (for research hires) (updated September 2023) New!
F.S. 1010.35 requires the Office of Compliance & Ethics (OCE) to screen all foreign national hires and visitors who will be conducting research. To help expedite this process, please have the Candidate Screening Information Form completed by the candidate. This form helps compile information and acts as a checklist to ensure a faster review. The completed form (and its required attachments) should be uploaded to the Supporting Documents page on the request prior to submission. For questions about the F.S. 1010.35 screening process, please email the OCE at compliance@fsu.edu.
F.S. 1010.35 Exemption Request Form (for non-research hires) (updated July 2023)
This form cannot be used if the candidate is from a Foreign Country of Concern (China, Cuba, Iran, North Korea, Russia, Syria, or Venezuela). For any foreign hire not from a Foreign Country of Concern, who will not be conducting or supporting research, the Office of Compliance & Ethics (OCE) must approve an exemption from the full screening requirements of F.S. 1010.35. To help expedite this approval, please have the supervisor complete and sign the F.S. 1010.35 Exemption Request Form and upload it into your request under Supporting Documents. For questions about the F.S. 1010.35 screening process, please email the OCE at compliance@fsu.edu.
Contact Us
Research Compliance
Mary Sechrist, Director
Tallahassee, FL 32306-1330
m.sechrist@fsu.edu
research-compliance@fsu.edu